Build a form, share a link, get a filed document
Build the exact form your business needs — from a simple two-field intake to a detailed record with required fields and validation — then share it as a link. What comes back doesn't sit in an inbox waiting to be retyped: it becomes a real, filed, searchable document.
A submitted form still means someone retypes it
Google-Forms-style tools are fine for collecting answers, but the answers land in a spreadsheet, disconnected from the rest of your records — someone still has to copy the details into a real document. And a generic form builder has no idea what a required field or a valid GSTIN looks like for your business.
Answers, not documents
A spreadsheet of responses is not a filed, searchable record you can find again later.
Retyped by hand
Every submission still gets copied out manually into the document or record it was meant to become.
No real validation
Nothing stops a respondent from skipping a required field or typing a phone number where an amount belongs.
A form builder that ends in a filed document
Build once with the fields your business actually uses, and let every response file itself.
15 field types, your order
Text, number, date, currency, single and multi-choice, location and more — pick the fields you need and reorder them to match how you work. Custom fields →
Required fields & validation
Mark a field required, or set a validation rule — email, phone, GSTIN, a number range — so a submission is unusable if it's missing or malformed. How ScanPix reads documents →
A public link, no account needed
Share the form over WhatsApp or email. Anyone can fill it in and upload files from their phone or laptop — nothing to install, no login for them. Sharing & export →
Straight into a filed document
Save a submission and it becomes a real ScanPix document with the answers as searchable fields — no copying values out of an inbox by hand. Document requests →
From blank form to filed record
Build the form
Add the fields you need in the order you want, and mark which ones are required.
Share the link
Send it over WhatsApp or email. Respondents fill it in and upload files from any device.
Save to documents
Review a submission and save it — it becomes a filed, searchable document, ready to link to a customer.
Collect once. File itself. Never retype it.
Most forms end the job at 'submitted' — yours doesn't have to. A ScanPix form ends at a filed, searchable document with every answer already in its right field, so the person who built the form never has to copy a single value out of a response by hand.
- Required fields and format checks, not just free text.
- Every submission ready to promote into a document.
- The same form works for your team and the public link.
Works with the rest of ScanPix
A form is just the front door to your workspace.
Frequently asked questions
What kind of fields can I add to a form?
Fifteen field types — text, number, date, date & time, currency, single-choice, multi-choice, location and more — in whatever order fits your business. Add your own custom fields the same way you would on a document.
Can I make a field required or check it's valid?
Yes. Mark any field required, and set a validation rule — a valid email, phone number, GSTIN format, a number range, or a pattern you define — so a submission can't be saved half-filled or with an obviously wrong value.
What happens to a form submission?
You review it and save it, and it becomes a real ScanPix document — the answers land as searchable fields on the record, not a row in a separate spreadsheet you have to copy from. You can then link it to a customer like any other document.
Do respondents need a ScanPix account?
No. Share the form as a public link over WhatsApp or email — anyone can fill it in and upload files from their phone or laptop with nothing to install and no account to create.
Build your first form today
Start free on iOS, Android and the web — no card required.